ACA Compliance and Reporting: What’s Happening Now?

Employers know the ACA hasn’t gone away—IRS reporting and compliance never end. Many employers have received an unpleasant surprise in the form of IRS Letter 226J or Notice 972CG. These letters tell them the IRS found something wrong with their 1094 and 1095 ACA reporting or with the health coverage they offered (or failed to offer) their employees. What to do now?

ACA Compliance and Reporting: What’s Happening Now?

Recently, Ryan Moulder, partner at Health Care Attorneys P.C., presented a webcast covering current ACA compliance issues. The webcast focused on reporting health coverage to federal and state governments and responding to penalty letters from the IRS.

Here are three takeaways for employers:

1. Respond to Letter 226J.

If the IRS sends you Letter 226J, you need to respond to it. Don’t ignore it, and don’t blindly pay the penalty. Odds are good the IRS could reduce or eliminate your penalties based on the facts and circumstances of your situation.

2. Don’t panic over notices of incorrect TIN reporting.

Don’t panic if the IRS says there are problems with your taxpayer identification numbers (TINs). You should always respond to IRS notices and try to make sure you are reporting names and TINs correctly. However, many employers have received TIN error notices even when there was no apparent error. So far, it appears the IRS has not been levying fines for TIN discrepancies when employers made good-faith efforts to report them accurately.

3. Burgeoning state and local individual mandates could cause you to pull out your hair.

In the absence of a meaningful nationwide individual mandate to obtain health insurance, some state and municipal governments are enacting their own individual mandates. New Jersey recently enacted a law requiring employers, including out-of-state employers, to report employee health coverage for 2019 to the state of New Jersey for anyone they cover who lives in New Jersey. California enacted an individual mandate going into effect in 2020. Complying with a patchwork of state and local mandates could quickly become as bewildering as complying with all the various state and local paid-leave laws.

Summary

IRS enforcement of ACA employer penalties is underway. It’s important to report offers of health coverage to the IRS accurately and on time. If you made mistakes in prior years, don’t give up. Engage with the IRS to correct or explain discrepancies, and make every effort to report coverage correctly in the future.

At the time of this writing, it is still unknown what kind of reporting the IRS will require in 2020 and beyond. Regardless, states and municipalities are already enacting their own individual mandates and their own employer reporting requirements. Expect complications.

If you’d like to learn even more, watch the on-demand webcast ACA Compliance Update: 2019-2020. It’s free for International Foundation members!

Additional Resources

Lois Gleason, CEBS
E-Learning/Online Course Instructional Designer at the International Foundation

[Related Reading: 9 Questions Parents Are Asking About the Age 26 Mandate]

Lois Gleason, CEBS

Instructional Designer at the International Foundation  Favorite Foundation Product: Employee Benefits Survey (conducted every two years; it is very comprehensive). Benefits-Related Topic Top Picks: The changing landscape of America’s costly health care system, ERISA compliance, retirement decumulation strategies. Favorite Things About Working at the Foundation: My co-workers and how much they care about the quality of their work product. I also love, love, love all the windows in our office with their beautiful views of trees and sky. Personal Insight: I am constantly reading. I can relate to the flaws, strengths, and silly inconsistencies found in the characters of classic novels like Middlemarch, North and South, and A Tale of Two Cities. I also read the daily newspapers every morning at breakfast–and yes, I still get the paper versions. Because it’s no big deal if a little coffee spills on them.

Recommended Posts

The Growing Importance of Cross-Cultural Competence

Eli Argueta
 

In the ever-expanding global marketplace, organizations are increasingly embracing the importance of understanding and respecting diverse cultures. Nowhere is this more crucial than in the realm of global benefits, where effective communication and collaboration across cultural boundaries can make all the difference. […]

Measuring and Addressing Burnout and Stress in the Workplace

Anne Patterson
 

According to the International Foundation’s Mental Health and Substance Use Disorder Benefits Survey Report, 96% of the workforce is stressed—either somewhat or very. With mostly every worker facing stress at some level, it’s important for plan sponsors/employers to know how to identify […]

Student Loan Repayment and Financial Wellness Benefits: What’s New?

Anne Newhouse
 

Student loan repayment has been more top-of-mind in recent weeks with President Biden’s announcement on February 21, 2024. The Department of Education emailed 153,000 borrowers that student loans were being discharged for those enrolled in the Saving on a Valuable Education (SAVE) […]

Paid Family and Medical Leave Legislative Developments

Jenny Gartman, CEBS
 

Proposals for paid family and medical leave at the federal level historically haven’t had enough support to become law. Many states have added paid leave mandates since 2017, creating a challenge for multistate employers seeking to deliver consistent benefits to their entire […]